rotary youth exchange

Districts 5950/5960

Prospective Students - Costs and Deadlines

 

The cost of participation in the outbound Rotary District 5950/5960 Youth Exchange Program for the 2009-2010 academic year is $5,200.

This includes:

  • Airfare - round trip, open ended ticket to host country
  • Basic overseas health/accident/death insurance
  • Orientation sessions (3 half-days)
  • Rotary blazer
  • Rotary emblem
  • Orientation materials
  • Business/calling cards
  • Pins for trading
  • Name badge

Not included in the participation fee are costs of passport, visa or residency permit, host country language camp, inoculations, gifts, local travel, personal items.

Payment of the fee is due in increments as follows:

  • January 23, 2009          $1,700
  • February 20, 2009         $1,700
  • March 13, 2009             $1,800

The fee is subject to change if there is a significant change in airfare.
Should the student discontinue participation in the program, the unused portion of the fee will be refunded, less a service charge, dependent upon time of withdrawal. See schedule below.

Financial assistance may be available to the student, based on need.  The availability and amount of assistance will be determined by the sponsoring Rotary club and the Youth Exchange Finance Committee.

While in the exchange country, students will receive a monthly allowance from the host Rotary club for miscellaneous spending.


Refund Schedule

The candidate must notify the Rotary District 5950/5960 Youth Exchange Chair or the Youth Exchange Executive Secretary IN WRITING of his/her withdrawal from the Youth Exchange Program:

  • On or before January 23, 2009                            Full refund
  • Between January 24 and February 19, 2009          Refund less $50
  • Between February 20 and March 13, 2009             Refund less $300
  • On or after March 14, 2009                                  Refund less $450

Refund will be issued when the following requirements have been met by the candidate:

  • Issue a written statement, declaring that you are withdrawing from the Rotary District 5950/5960 Youth Exchange Program. Mail a copy to:
    • Your Sponsor Club Youth Exchange Officer
    • Your Country Officer
    • The Rotary District 5950/5960 Youth Exchange Office, 11251 Red Fox Drive, Maple Grove, MN 55369
    • Travel One (Attn: Linda Hindal, Riverview Office Tower, #1250, 8009 34th Ave. So., Minneapolis, MN 55425)
  • If you have been provided with the following items, they must be returned to the Rotary District 5950/5960 Youth Exchange Office in like-new condition:
    • Youth Exchange Blazer
    • Youth Exchange Trading Pins

NOTE: If your airline ticket has been issued:

  • Any agent fees sustained will be deducted from your refund.
  • If it is non-refundable, the ticket amount and any associated agent fees will be deducted from your refund.
  •  Your refund will be sent to you when the airline has credited our account with Travel One. This takes approximately 4-6 weeks.

Should it be deemed by the Rotary District 5950/5960 Youth Exchange Committee that the student is not a good fit for the program, the student’s payment will be fully refunded minus any incurred airline fees/costs, when the above requirements have been met.

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